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Invoice Verification: Verify an Invoice Online

Invoice verification is confirming that an invoice is correct, and that it is real, before you pay it. Upload a PDF to verify the numbers in seconds, then use the checklist below for the parts only you can confirm.

Click to upload or drag and drop

PDF invoices up to 5MB

Reading options

Scan reading quality

For scanned pages only. 200 is faster and fine for clear scans, 300 suits most, 400 is for small or faint print.

Nothing saved for guests
Results in seconds
No signup required
Evidence for every finding

What we verify on the invoice itself

Line totals

Quantity multiplied by unit price is compared with the amount on every line.

Subtotal and total

The lines, discounts, shipping and tax are added up and compared with the printed subtotal and amount due.

Tax or VAT

The printed rate applied to the taxable amount is compared with the printed tax.

Required details

A missing invoice number, date or supplier name is flagged, and a line repeated exactly is warned about.

How it works

1
Upload your PDF

Drop in a digital or scanned invoice. Nothing to install and no account needed.
2
We recalculate everything

Line totals, subtotal, tax and the grand total are rebuilt from the figures on the page.
3
Review the evidence

Each result shows the expected and printed amount and where it came from, so you can act on it.

The invoice verification process

Verifying an invoice has two halves. The first can be automated; the second needs your records.

Part 1: Verify the document

This is what InvoiceInspect does when you upload a PDF.

Check	What is compared
Line totals	Quantity multiplied by unit price against each line amount
Subtotal	The sum of the lines against the printed subtotal
Tax or VAT	The printed rate applied to the taxable amount against the printed tax
Grand total	Subtotal, tax, discounts and shipping against the amount due
Basics	Invoice number, dates and supplier name are present
Repeated lines	A line identical to an earlier one is flagged as a warning

If a value cannot be read reliably, it is reported as could not verify instead of being guessed.

Part 2: Verify the invoice against your records

No tool can do this from the PDF alone. Work through this checklist:

Do you know the supplier? Find them in your supplier list.
Is there an order behind it? Match a purchase order, signed quote or contract.
Was it delivered? Check the delivery note or confirm the work was done.
Do the details match? Compare name, address, tax ID and invoice numbering with earlier invoices.
Have the bank details changed? If so, confirm by phoning a number you already hold, never one printed on the invoice or in the email.
Is it a duplicate? Search for the same invoice number or amount from this supplier.

How to verify an invoice online in three steps

Upload the PDF. Digital and scanned invoices both work; scanned pages are read with OCR.
Read each result. Every check is marked passed, warning, error or could not verify, with the expected and actual figures side by side.
Finish the checklist above for anything the document cannot tell you.

Verification and fraud

A fraudulent invoice can have perfect arithmetic, so a passed calculation check is not proof of authenticity. Read how to identify a fake invoice and our fake invoice guide for the warning signs.

Related checks

Invoice validation: the document-level checks in more detail.
Common invoice errors and how to fix them.

Privacy

For guests, the PDF is processed in memory and is not saved. See the security practices for details.

Frequently asked questions

What is invoice verification?

Invoice verification is the step before payment where you confirm the invoice is accurate (the numbers are right), valid (the details are complete) and genuine (it comes from a real supplier for something you actually ordered).

How do I verify an invoice?

Check the arithmetic, match the invoice to a purchase order or delivery, compare the supplier name, address and tax ID with your records, and confirm any bank detail changes by phoning a number you already have. InvoiceInspect handles the first step automatically.

Can InvoiceInspect confirm an invoice is genuine?

No. It verifies that the numbers and basic details on the document are consistent. It cannot know whether the supplier is real, whether you ordered the goods or whether the bank account is the right one, so those checks stay with you.

What is the difference between invoice verification and invoice validation?

The terms overlap. Validation usually means the document is correct and complete. Verification goes further and also confirms the invoice against outside facts such as the order, the delivery and the supplier. See our invoice validation page for the document checks.

What is three-way matching?

Three-way matching compares the invoice with the purchase order and the goods receipt before it is approved. If the quantities, prices or totals disagree, the invoice is held until the difference is explained.

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Invoice Verification: Verify an Invoice Online

Analyzing Invoice

What we verify on the invoice itself

Line totals

Subtotal and total

Tax or VAT

Required details

How it works

Upload your PDF

We recalculate everything

Review the evidence

The invoice verification process#

Part 1: Verify the document#

Part 2: Verify the invoice against your records#

How to verify an invoice online in three steps#

Verification and fraud#

Related checks#

Privacy#